ERASMUS Student Exchange

Erasmus student exchanges are only possible at universities with which the TUHH has concluded an Erasmus+ agreement. A list of partner universities can be found on the Erasmus+ cooperations page.

Under this program you will not be charged tuition fees by your host university and your academic performance abroad will be recognised by the TUHH. Students participating in an Erasmus exchange program have a specific contact person at both their home and their host university. In general, there is both an institutional coordinator (at the TUHH, this is Dr Elvira Wilberg) and a departmental coordinator. At the TUHH, the departmental coordinators are the Deputy Deans International within the schools of study.

Your studies at the host university may take different forms, including project work, research papers and Master’s dissertations. Such projects are not possible at all host universities and it should not be the only form of study you undertake as we like you to be integrated into normal student life. Completing a research paper abroad is only possible if you have a supervising professor both at the TUHH and at the host university. The contact person at the host university will facilitate contact with professors in the desired research area. The programm officer for the Erasmus programme will provide information.

You will remain enrolled at the TUHH throughout your Erasmus studies. A leave of absence (Urlaubssemester) is possible.

Internships that are carried out immediately after an Erasmus student exchange stay at an Erasmus partner university, with the support of the partner university, can be counted as part of the Erasmus student exchange stay (SMS). For internships in Erasmus countries that are carried out independently of an Erasmus study exchange stay, students can apply for funding through Erasmus student mobility for traineeships (SMT formely SMP).

Within Erasmus+, multiple stays abroad are possible. For each study cycle (Bachelor’s, Master’s and doctoral level), up to 12 months can be spent abroad with Erasmus. These study periods can be made up of study exchanges (SMS) and Erasmus traineeship funding (SMT) as desired. It is possible, for example, to study for two semesters or to complete one semester of study and two three-month internships, or to complete three internships totalling 12 months.

Who can apply ? (Eligibility)

To be eligible for the Erasmus student exchange program, you must be enrolled at the TUHH, and the ERASMUS stay will start in your second year of the Bachelor at the earliest. You have completed at least 30 ECTS credits and fulfil the specific requirements set by your school of studies. For language requirements, please see below.

Application process

The application period is normally from beginning of November to 15 December. This period covers applications for the entirety of the following academic year (i.e. for both the winter semester and the summer semester). 

The usual application process involves two stages. First, you apply to the TUHH between mid-November and mid-December for acceptance onto the program. The online application process for the academic year 2019/20 will commence in November. Here's how to start your application.

There will be an extraordinary call for applications for the summer semester (spring term) 2019 for exchange places that have either not been allocated in the usual application process or where selected students have resigned.

After being selected by the TUHH, you must apply to the partner university.

The Erasmus brochure contains further information.
Please, read this before applying.

Selection criteria

In the main, it is the Deputy Dean international in your school of study who reaches a decision on your application. The most important selection criteria are your marks so far, the duration of your studies and your language skills. Sometimes there are specific additional criteria that your school of study will be able to advise you on. You should also have sufficient incomplete course units to ensure you don’t lose time by studying abroad. Candidates who have few incomplete course units will be treated with lower priority. The feasibility of your study plan plays a role as do any extra-curricular activities, such as being a mentor in the Erasmus Student Network.

Financial support

At the same time as applying for a place on the Erasmus program, students also apply for an Erasmus+ grant. 
The grant should be used to cover the additional costs associated with studying abroad.
For the monthly instalments, a distinction is made between three groups of countries (groups 1, 2 and 3) Attention the following list is valid from the academic year 2018/19, some countries changed their position with regard to former years!).

 

GroupCountriesFunding per month
Group 1Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom420€
Group 2Belgium, Germany, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus360€
Group 3Bulgaria, Estonia, Croatia, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Macedonia, Czech Republic, Turkey, Hungaria300€
InternshipOn-top funding for all countries100€

Probably there will be a maximum length of funding, which might be shorter than the actual stay abroad. There might also be students without funding, so called zero grant students.

The calculation is made to the day. Funding is only paid for days of ‘active study’, which is considered to be from the first day of lectures to the final examination. 

Disabled students can apply for special funding, as can students who are single parents.

Proof of language proficiency & language development

While an official language test is not always a requirement for acceptance onto the Erasmus+ exchange program, many universities have given language level recommendations in the new Erasmus+ agreements and/or rely on the TUHH having checked language skills. For this reason, we cannot accept applicants for Spanish universities who are unable to demonstrate Spanish skills at B level in the Common European Framework of Reference for Languages (CEFRL). For instance the ETSII of Uni Politecnica de Valencia requests even an official Spanish A2 of those students who study in English. The same applies in the case of French for INSA Toulouse. This evidence must be supplied when you make your internal application to us.
As the time schedule between TUHH's selection decisions and the application deadline at the partner universities is very tight, it would be best to present the certificate requested by the partner university already during your application at TUHH. In any case: it is compulsory for every applicant to upload a proof of B level in the working language during the online application process at TUHH.
As of summer semester 2015, online tests in the working language are obligatory for all selected candidates both before and after your Erasmus stay. But as these tests will follow nomination they cannot be used for application purposes. For some students, the TUHH will also gain access to the EU’s online language courses for the most important working languages.

Recognition of academic performance

Ahead of the period spent abroad, a learning agreement is written up as part of the application to the Erasmus partner university. This governs recognition of your academic performance in advance of your time abroad. The learning agreement establishes both the study programme for the period abroad (course titles and content; generally, this includes the number of ECTS credits) and the educational components at the TUHH that are replaced by your studies abroad and no longer have to be completed at the TUHH.  The learning agreement is signed by the student and the participating universities. At the TUHH, it is signed first by the study coordinator and then by the Deputy Dean International at the school of study. Applicants selected by the TUHH can find further information and form on the mobility portal.

When drafting the learning agreement, a 1:1 equivalence of individual courses is not expected. Instead, a full package of courses totalling around 30 ECTS credits per semester must be equivalent to the courses that you would have completed at the TUHH. The credits completed should be recognised in full. Deviations from this shall be justified by the study programme coordinator.

Necessary alterations to the learning agreement, which may first occur when at the host university, are to be instigated immediately by the student.

After the student’s return, all successfully completed study credits, for which recognition was agreed in the learning agreement, will be recorded by the examination office. For this, ‘Table D’ is filled out. This also gives reasons for any deviations from the original agreement that occurred, for example, because a course was not completed. 

The conversion of marks is dependent on whether the host university has issued ECTS marks. If this is the case, there is a table for converting ECTS marks into TUHH marks.

In all other cases, the so-called modified Bavarian formula is applied: 

Here, Pmax is the best possible mark, Pmin is the minimum pass mark and P is the student’s mark.

Group info sessions, info talks & further information

Erasmus+ SMS group info sessions for up to 15 people are offered for students interested in Erasmus student mobility for studies and also for students, who are already nominated for an Erasmus exchange place.
If you're interested in applying for an Erasmus exchange place, please, make sure to register for one of those group sessions. For the regular application period they will be offered every year in October, November till the beginning of December.

Please use our form for the registration to the ERASMUS+ Info sessions in October and November 2018 and send the form as word attachment to wilberg@tuhh.de after you filled in the information. Please note that answers to registration mails are only sent if a session is already fully booked.

Current info sessions will be announced in our News & International Office Calendar section.

For further information please check the International Office‘s ERASMUS+ brochure (printout available at International Office & Infothek).

This project was financed with the support of the European Commission. All responsibility for the content of this publication is assumed by the author. The Commission is not liable for any use which may be made of the information contained therein.